Cape Town boardroom team meeting guide

Setting up Teams

Internal Teams

In order to have the Cape Town boardroom participate in Teams meetings, ct_boardroom@nml.co.za needs to be added to the meeting recipients list (Required or Optional).

External meetings

You cannot invite ct_boardroom@nml.co.za for meetings organised by external party, however you can join external meetings from the boardroom by join via a meeting link.

Operating the Dell Optiflex and TV

The ct_boardroom user account has been added to the Dell Optiflex Mini PC, which is connected to the boardroom TV. To host meetings attendees in the board room have to switch on the Dell Optiflex, if it is not on already, as well as the TV.

Start the Dell Optiflex

• To start the Dell Optiflex, press the button labelled 1 in the image above on the device. If it is already on, the LED will be green (you will have to shade it with your hand as it is not very bright).

Switch on the TV

• Find the Samsung remote from the picture above, and press the button labelled 1.
• If the TV source does not automatically switch to the HDMI to which the Optiflex is connected, use the navigation wheel and button to select Source, and then PC.

• If the TV menu is not displaying, press the Home button, labelled 3. Use the navigation buttons on the remote to scroll left until the Source item is highlighted. Select it and choose PC.

Logon to the Dell Optiflex

To log on to the Dell Optiflex as ct_boardroom@nml.co.za you can:

• Enter the PIN code provided on the Quick Guide that can be found in the board room.
• Plug the YubiKey into the USB port labelled 2 on the image of the Dell Optiflex.

Using Teams

Teams should automatically start and display. However, it is possible that a previous user closed the application. You can find Teams on the taskbar or by searching for it in the Start menu.