Equipment use policy

Posted on 14 February 2022
Kirsten Manthey


The company provides equipment, tools and resources to employees to enable them to perform their duties. The purpose of this policy is to ensure the proper use of such equipment, tools and resources to prevent unnecessary loss and/or excessive cost on maintenance expenditure to the Company.


This policy applies to all New Media Labs Services (Pty) Ltd, hereinafter referred to as "the Company," employees.


Company property All equipment and tools supplied by the Company
Equipment Laptops, screens, tablets, adapters, cables, and/or desktops
Tools Phones (cellular and landline), printers, scanners, photocopiers, desks, credenzas, company cards, storage areas and/or working areas
Resources Software, internet access, e-mail, and/or applications
Usage Employee use of employer-provided equipment, tools and resources

Company property and resources always remain the property of the Company. As such, all messages created, sent or retrieved over the Internet or the Company's electronic mail system are the property of the Company, and should be considered public information.

Company responsibilities

Employee responsibilities

Authorized use

The equipment, tools and resources made available by the Company are for use directly concerned with the business of the Company.

The company accepts that from time to time both the internet and e-mail facilities will be used for personal use, however, it is expected that such use be conducted in the employee's own time (lunch breaks). However, in all cases the Company reserves the right to act should the use of any of its business systems become abusive or excessive.

Unauthorized use

The Company will not tolerate the use of its equipment, tools and/or resources for any of the following:

This list is not exhaustive. If the employee is in doubt as to what is acceptable or not, they should contact the Office Manager for guidance, as a result of which the Company will make a determination with which the employee agrees in advance to abide.

All employees should note that if they cause the Company to breach the Protection of Personal Information Act ("POPI"), liability of the employee and the Company may result.


The Company reserves the right to monitor at any time any communications that use Company networks in any way, including, but not limited to, data, voice mail, telephone logs, internet use and network traffic, to determine proper use.

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